Growing and developing organizations are always presented with a demand of increasing the funding and capital by the managers every year. The main reason behind this lies in the fact that the team and people involved are too busy to take in new projects and work and thus the managers need additional resources and manpower to keep the workflow smooth and efficient with optimum productivity and profitability.
Project or work overload is not a myth anymore and has become a very often faced problem by the organizations. However, at times, it gets difficult for the organization and the leaders to decide if there is really a need of additional resources or your team has enough capability to take in new work and projects. You can analyze this by asking the below given three things before proceeding further.
- The important work that every team member is responsible for
- Each person spends the designated time of the week doing all those important work he/she is assigned
- Special jobs or projects he/she is involved in apart from his primary roles and duties
Once you have got answers to all the above-given factors, it is time you proceed with the following techniques in order to extract more time and help your team members adjust and gulp in more work.
Terminate and eliminate work and responsibilities that are no longer needed
Leadership should understand that keeping the existing projects and initiates going without any direct contribution to the present business objectives and goals will only eat up the employees’ time add will add up to the burden on the resources and capital. Moreover, the priorities should be made and efficiently communicated to the team and the members in order to remove any kind of confusion and complications. Removing such low-value tasks and creating a priority list will free up time for the people and will direct their efforts in a more fruitful and beneficial result.
Ingrain strategies that will ultimately help you in reducing the workload from the shoulders of the employees
Reducing the workload from the people’s shoulders is another important factor that will help the organization in utilizing the manpower in a better and efficient manner. Incorporating strategies that reduce people’s involvement in low-value tasks and instead direct those efforts in improving the product that will help the organization in the long run.
Start initiatives that will help you in improving the productivity of the organization
Productivity is the key differentiating factor that drives the growth and development of any organization. If productivity is higher, more tasks can be accommodated in the team’s activities despite the presence of low-value tasks and vice versa. Hence, working towards improving the productivity of the organization with various strategies and initiatives will help the leadership and the organization in creating more free space in the schedules of the teams.
With the passing time, business objectives and goals of the organization change and so does the competition hence, taking in new projects and tasks is one of the biggest factors that can contribute to the organization’s journey of excellence and sustainable development. Incorporating strategies and helping the teams get rid of non-value adding tasks and directing their efforts towards company’s objectives is must do for every organization whenever they feel the possibility of growth and development.
Written & Compiled by Faber Kishlay & Faber Mayuri